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Your Blueprint for Rapid HR Transformation

Experience success with Best Practice swift configuration and roll out of core HR modules: HR Core, Onboarding, Performance, Recruitment and Learning.

What is Best Practice?

Our HR module Best Practice approach provides an accelerated path for implementing your new system, with our expert guidance.

You’ll gain:

Access to hands-on configuration experience with Implementation Consultants
Practical guidance to smoothly transition your processes
Continuous end-of-project support

Two steps – Activate and then Best Practice

All implementations begin with an Activate phase as a crucial first step. Then you will maximise your return on investment and ensure long-term success through a ‘Best Practice’ approach. By following both the ‘Activate’ and ‘Best Practice’ guidelines, you’ll be well on your way to achieving your business goals with ELMO. Remember, we’re here to support you every step of the way.

What is Activate?

Activate is your gateway to the ELMO ecosystem. We’ll support your success by providing:

Smooth upload of your organisational data
Access to training in the general administration of your system
Customisation of your ELMO solution
Guidance on user account management
Guidance on unlocking the power of ELMO custom reports

Delivery Approach – Hire to Admire

Our best-practice implementation delivery approach is structured around the employee lifecycle, emphasising the key activities typically undertaken at each stage of an employee’s journey, from Hire to Admire, ie Recruit to Excel. This streamlined, linear approach is designed to provide you with a comprehensive understanding of your ELMO Talent Management System in a condensed timeframe while empowering you to confidently launch the system within your organisation, ensuring a successful return on investment (ROI).

Lifecycle Phases

As you advance through the employee life cycle, you will dedicate one day to each configuration class, where you will configure the corresponding modules with the guidance of our ELMO consultants, who will be leading the sessions.

Phase Configuration

Best Practice customers can aim for a HR system launch in as little as 6 weeks from the date of kick-off (Not inclusive of Pay family products and/or Technical Projects) if the required information, processes and resources are available. Launch is followed by two weeks of Hypercare (with an available upgrade to ELMO Adopt for additional implementation support from your dedicated Implementation Consultant (IC).

Deployment Plan

What You Need to Know

Configuration classes rapidly build admin skills in a focused environment
Your go-live date to anchor the project timeline
Classes align with your implementation schedule

Preparing for Success

Review current HR processes and gather relevant documentation
Map out a configuration plan for the system
Identify key stakeholders who should attend configuration classes

Optional: ELMO Adopt

Adaptive end-of-project support that provides flexible and timely assistance at the conclusion of your HR Modules implementation.

EXTRA TIME WITH YOUR CONSULTANT – either (10 hours across 1 month, 20 hours across 2 months, 30 hours across 3 months), of extra time with your consultant
SUPPORT ACROSS THE ENTIRE HR SUITE – We provide support across all your HR Modules once they have been implemented (excludes Technical Projects)
CONFIDENCE TO GO BEYOND BEST-PRACTICE – Have the confidence to launch with the flexibility to have regular catch-ups with your consultant beyond the standard implementation period

Implementation Methodology: Shared Responsibility

Ready to Go?

Your journey to HR excellence starts here. Our expert team is standing by to guide you through every step of your implementation journey.

	Activities	Hours	Milestone
Week 0: Implementation Commencement	ELMO: BDM handover to implementation and Kick-off with your Lead HR IC	1	Outline of implementation journey, clear expression of next steps Initial discussions for changement
Weeks 1-2 Activate	Your team: Complete Data Preparation	8 – 10	All ELMO data import files are ready
Activate	Joint effort: Activation Review	2	Agreed core system configuration
Activate	Joint effort: Configuration and Data Import	5	Foundational System Configuration and Data Imports
Activate	Your team: Activate Review	5	Core system configured, customised to your organisation and primed for module-specific implementations
Week 3-4: Best Practice	Joint effort: Best Practice Discovery Session	2 – 4	Configuration classes booked in Change management plans established
Best Practice	Your team: Complete eTraining Complete pre-work for Configuration Session	8	2 hrs per module Module overviews for each purchased module
Best Practice	ELMO: System preparation	5 – 10	For all core modules in preparation for configuration classes
Weeks 4-6: Expert-Led Configuration Classes	Joint effort: Four full days of immersive, practical learning and configuration: Consultant-guided walkthroughs and configuration for your processes Hands-on piloting of your configured solutions Gain best-practice insights into streamlining your ELMO solutions	24	Module configured and ready for launch (1 day per module)
Week 6: Best Practice Launch	Your team: System / Module launch	10 – 15	Change management for your staff Active system usage by end users
Weeks 6-8: Hypercare	Joint effort: Additional post launch support with your consultant to address any refinements needed.	4	2 weeks with your consultant post launch to help ensure a smooth transition and adoption of ELMO within your organisation.
ELMO Adopt (Optional) Weeks 6-14	Joint effort: Additional dedicated support with an ELMO consultant: Extra consultant time Support across all HR Modules (excluding Technical Projects) Post-implementation confidence: Flexibility for ongoing consultant catch-ups	20	20 hours or 2 months depending on which comes first
Week 8:	Joint effort: Progress to Support	~	Progression to our ongoing support model, based on the contracted support hours

Your Activation Checklist

1	General Settings	Build your HR ecosystem: Job Roles Positions Departments Locations
2	Employee Data	Create the heart of your ELMO system: Gather comprehensive employee information Prepare data for seamless import Establish individual user profiles
3	HR Core Data (If Applicable)	Elevate your HR capabilities: Emergency contacts Diversity details Bank information And more! Note: Access to the ELMO Academy is exclusively available to customers who have been onboarded.
4	Familiarise with ELMO Resources	Explore ELMO Help Centre Further explore the Implementation Toolkit Manager User Guide Employee User Guide

*Note: all of these details are outlined in our discovery documentation and data preparation guidance.

Implementation Preparation Data Preparation