What is a Learning Management System (LMS)?

What does LMS stand for?

LMS stands for learning management system. It is software that streamlines organisations’ training it needs, handling the administration, documentation, tracking, reporting, automation and delivery of learning and development programs. It delivers online training courses through digital automation. This makes organisational learning initiatives more effective and more enjoyable for employees.

What is an LMS?

In this fast-paced world, employee training and development is essential. For an organisation to reach its full potential and compete in its respective market, it must invest in the continual upskilling of its staff.

However, traditional approaches to workplace learning can be counterproductive as they often fail to cater to different learning styles and do not effectively engage employees. A learning management system (LMS), on the other hand, is an asset to all organisations and the best tool to facilitate modern-day learning.

So, what is a learning management system? Let’s explore.

Features of an LMS:

A LMS is designed with the purpose of enabling organisations to deliver training in a cost-effective and convenient way. It offers the following:

• eLearning modules
• Flexible and secure learning
• Self-directed learning
• Scheduling, planning, tracking and deadlines
• Instructor-led trainings
• Discussion groups and collaboration
• Online assessments, tests and surveys
• Comprehensive reporting for compliance

The features of a LMS enable organisations to streamline processes and create a more engaging learning culture.

A LMS that is cloud-based is hosted on a centralised platform – often an organisation’s intranet or portal – and is therefore accessible anywhere, at any time, on any device. This makes online learning easy to use. It also complements bite-sized learning and on-the-go learning, as users can dip in and out programs when it suits them.

Other features of a LMS are as follows:

• Configurable and customisable to suit organisational and individual preferences
• Supportive of multiple media formats (video, image, etc.)
• User-friendly
• Secure and private
• Seamless collaboration with other platforms
• Real-time reporting for HR and managers

How does LMS compare to traditional training methods?

Many organisations are guilty of using legacy processes instead of adopting new practices that can improve their business outcomes. There are several reasons why implementing a LMS is a lot more beneficial than sticking with traditional training methods.

• Traditional training methods are usually a one-size-fits-all approach – it does not cater to different learning styles. Some learners prefer instructor-led training, while others prefer independent learning. Some learners like to learn in a classroom setting, whereas others prefer to learn on-the-go. Some even prefer bite-sized, micro-learning, which traditional learning methods do not offer, whereas online learning can.
• LMS allows for more flexible and personal learning methods which are much preferred by modern-day learners compared to traditional training methods. By leveraging technology and online learning, organisations can deliver training programs that are convenient and flexible and that suit contemporary work styles.
• Traditional learning can be burdensome for HR teams and L&D personnel, as delivering learning programs is time-consuming, arduous and prone to human error. With an automated system like a LMS, organisations can keep on top of training programs and ensure compliance regulations are being met at all times.
• Learning management systems are also more cost-effective for businesses. Traditional training methods involve outsourcing learning, hiring instructors, hiring learning spaces, providing catering, etc. – of which is costly and time-consuming. After the initial LMS implementation, however, running costs are lower, and organisations will save time and money.

What are the benefits of using a learning management system?

The benefits of using a LMS are huge for both employees and employers. Let’s look at some below:

• Alleviates the workload for HR team and managers
• Saves money and resources when training employees
• Improves employee learning capacity and therefore business performance
• Empowers employees and increases engagement
• Reduces staff turnover rates
• Nurtures current employees and prepares them for senior management or executive positions
• Adheres to compliance regulations that protect organisational reputation
• Ensures employees’ skills are relevant and sharpened to maximise competitive advantage
• Creates a strong workplace culture

Which LMS should I choose?

When it comes to choosing a LMS for your organisation, it is important to consider the following:

• Who are you training in your organisation?
• How large is the training audience?
• Is the learning content easily accessible?
• Can the employee’s learning progress be tracked by the organisation?
• Is it cost-effective to implement?

By answering these questions, it will be a lot easier to identify features needed in a LMS that would help in achieving your organisation’s training goals and create a positive and engaging culture of learning. Organisations of all sizes can benefit from this streamlined and collaborative approach to learning, no matter what the industry.

Ready to modernise your training?

Speak with an ELMO learning specialist today to discover how our LMS can transform your organisation’s learning culture.

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