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Improve Your Onboarding Experience With These Three Steps

The onboarding process is an organisation’s first real chance to make a lasting impression on new recruits. And in todays’ talent-tight market, the risk of losing a new hire to ...

Improve Your Onboarding Experience With These Three Steps

The onboarding process is an organisation’s first real chance to make a lasting impression on new recruits. And in todays’ talent-tight market, the risk of losing a new hire to a poor onboarding experience should be top of mind for HR professionals. 

The cost of recruiting and onboarding new hires, only to see them leave within the year, hurts employers. It also affects company culture over time as it points to a lack of attention to employee wellbeing and engagement. 

As shown in our latest HR Industry Benchmark Report, 76% of respondents said that they expected to increase the size of their workforce this year. Recruitment has now become a critical priority and a top challenge for organisations in Australia, with many companies increasing their recruitment budget in order to attract the right candidates while weathering the skills shortage.

However, the survey also found that the average new hire turnover rate is 13%, which is slightly less than the previous year but 85% higher than 2019 pre-pandemic levels. This figure relates to employees who leave their new role during their probation period. The heightened levels show that compared to before the pandemic, organisations are still struggling to hold onto their new recruits.

With recruitment a priority for HR departments across the country, an engaging and supportive onboarding experience is key to retaining talent in what is an increasingly competitive recruitment landscape.

With the skills shortage getting more noticeable every year, an engaging and supportive onboarding experience is key to retaining talent in what is an increasingly competitive recruitment landscape.

Why recruitment and onboarding are equally important

After tirelessly working to recruit the right person for the role, you’ve finally found ‘The One’. And now that they have accepted the job offer, it’s time to begin their onboarding experience.

Onboarding refers to the process of embedding a new employee into the business, from the admin aspects of uploading their paperwork into the system to the cultural elements that help the new recruit settle into their role. This includes intro meetings with their manager and the wider team, a tour of the office, and information on the business, its values, and operational goals.

The onboarding process can also include learning and development, such as compliance training or soft skills sessions. It may also include training on how to use the business’s internal systems or specialist software related to their role.

There is no set time for how long onboarding should take, as it will differ depending on the industry, company, and role. However, it’s important to remember that onboarding will be one of the first experiences your new hire has with your company. Even if the recruitment process has gone as smoothly as possible, your new recruit may form serious impressions about the company based on the onboarding experience. This is why it’s imperative to ensure that your onboarding process makes the new employee feel confident that they’ve made the right choice by signing on.

Overcoming these hurdles is no easy feat, especially as data collected in the HR Industry Benchmark Report noted that 15% of respondents have had their onboarding budget cut this year.

With all this in mind, here are three steps HR leaders can take to rethink the onboarding process, making it easier to engage with new hires even in a hybrid workplace.

Step #1: Create a consistent experience 

The first and most important step is ensuring you have a formal introduction to the company that is consistent across all new hires, whether they are being onboarded virtually or in-person. 

Without a formal process in place, it can be difficult for a person joining your organisation to gain clarity on their new role and opportunities for future growth. An onboarding system can ensure that all the right information is relayed to new hires at the right points throughout their onboarding journey, reducing the risk of information overload.

According to the HR Benchmark Report, 88% of respondents said that onboarding was either a high or medium priority for their organisation. More than half of all respondents already had a fully implemented onboarding tool in place, and 45% said that technology would play
a major part in tackling onboarding as a priority.

Technology can also be used to enhance the new hire experience as well as the experience for managers and HR overseeing the onboarding process. An online process that includes visual workflows, accessible and interactive resources, and personalised information can drastically improve new employee engagement.

Step #2: Personalise the journey

This might seem like a contradiction to step one, but it’s equally important that organisations engage with new hires on a personal level. Although the experience should be consistent in quality across the organisation, there are ways to introduce a degree of personalisation that will help to make new recruits feel valued. For example, why not give employees the choice over how they’re onboarded, whether in-person or virtually. It’s also a good idea for managers to create a bespoke first-week schedule for their new team members.

Read more: Download ELMO’s free 4-step preboarding checklist.

Step #3: Emphasise company culture

One of the top onboarding challenges for organisations can be integrating new hires into teams and company culture. That said, it doesn’t have to be difficult to provide opportunities for new hires to bond with team members, especially with the right technology and tools.

Most organisations have learnt to adjust to virtual collaboration and communication within teams. However, it’s important to remember that employees need to also interact outside their own teams to enhance their understanding of the wider business, align their work with the organisation’s goals and socialise with a wider cohort of colleagues.

Make sure that your new hires are not too isolated and that they have a chance to interact with employees across the company, contributing to their overall sense of belonging. Company-wide virtual gatherings, team-building exercises or a ‘buddy system’ can go a long way to integrate new hires into the company culture.

Encourage social connection during onboarding by setting goals beyond KPIs and technical aspects, such as scheduling brief calls to meet new team members each week. There are even engagement apps to help with team building available that will match up employees from different areas so they have a chance to meet people they may otherwise not get to interact with.

First impressions count

There has never been a more important time to use onboarding as an opportunity to lock in employee loyalty and assure them that they’ve made the right decision by joining your organisation. 

Technology can play a significant role in building consistency, personalisation and culture into the onboarding experience. Tools that provide the right metrics can help leaders improve systems and processes with insights based on actual data rather than verbal feedback and anecdotal evidence. 

With high employee turnover anticipated in 2022, these conversations are a proactive way to retain employees. Research from Gallup indicates that 52% of employees who leave their jobs feel their manager or organisation could have done something to prevent them from leaving.

Find out more about how you can leverage technology to transform your with employee experience with ELMO Onboarding.

ELMO Software is a cloud-based solution that helps thousands of organisations across Australia, New Zealand and the United Kingdom to effectively manage their people, process and pay. ELMO solutions span the entire employee lifecycle from ‘hire to retire’. They can be used together or stand-alone, and are configurable according to an organisation’s unique processes and workflows. Automate and streamline your operations to reduce costs, increase efficiency and bolster productivity. For further information, contact us.